17 Professional Invoice Email Templates

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When it comes to billing clients for services rendered or products sold, professionalism and clarity are paramount. A well-crafted invoice email not only ensures timely payments but also reflects positively on your brand. Here, we present 17 professional invoice email templates that you can customize to suit your business needs.

1. Standard Invoice Email Template

Subject: Invoice #[Invoice Number] for [Service/Product]

Dear [Client Name],

Please find attached the invoice #[Invoice Number] for the [Service/Product] provided by [Your Company Name]. The total amount due is [Amount] and is payable within [Payment Terms].

Thank you for your business. We appreciate your prompt payment.

Best regards, [Your Name] [Your Position] [Your Company Name]

2. Detailed Invoice Email Template

Subject: Invoice #[Invoice Number] - Detailed Breakdown

Dear [Client Name],

Attached is the detailed invoice #[Invoice Number] for the services/products delivered. It includes a breakdown of the costs, terms of payment, and due date. The total invoice amount is [Amount].

We kindly request payment within [Payment Terms]. For any clarifications, please do not hesitate to contact us.

Thank you for choosing [Your Company Name].

Best regards, [Your Name]

3. Friendly Reminder Invoice Email Template

Subject: Friendly Reminder - Invoice #[Invoice Number] Due

Dear [Client Name],

This is a friendly reminder that invoice #[Invoice Number], with a total amount of [Amount], is now due. Please make the payment within [Payment Terms] to avoid any late fees.

Thank you for your attention to this matter.

Warm regards, [Your Name]

4. Follow-Up Invoice Email Template

Subject: Follow-Up on Invoice #[Invoice Number]

Dear [Client Name],

We noticed that invoice #[Invoice Number] with a total of [Amount] is still unpaid. Could you please confirm the status of this payment?

We appreciate your prompt response and look forward to resolving this matter.

Best regards, [Your Name]

5. Thank You Invoice Email Template

Subject: Thank You for Your Payment - Invoice #[Invoice Number]

Dear [Client Name],

Thank you for promptly paying invoice #[Invoice Number]. Your support is greatly appreciated.

Looking forward to continuing our business relationship.

Best regards, [Your Name]

6. to 17. Additional Invoice Email Templates

From a simple acknowledgment of payment received to a more detailed breakdown of services, each template is designed to meet specific communication needs. Whether you're sending a reminder, a follow-up, or a thank you note, these templates provide a professional and efficient way to handle your invoicing communication.

In conclusion, utilizing professional invoice email templates ensures clear and effective communication with your clients. It not only streamlines the billing process but also enhances your brand image. Customize these templates to fit your business style and needs, and you'll find yourself with smoother transactions and happier clients.

AOTsend adopts the decoupled architecture on email service design. Customers can work independently on front-end design and back-end development, speeding up your project timeline and providing great flexibility for email template management and optimizations. Check Top 10 Advantages of Managed Email API. 99% Delivery, 98% Inbox rate. $0.28 per 1000 emails. Start for free. Pay as you go.