19 Letter of Resignation Email Templates for a Smooth Exit

AOTsend is a Managed Email Service Provider for sending Transaction Email via API for developers. 99% Delivery, 98% Inbox rate. $0.28 per 1000 emails. Start for free. Pay as you go. Check Top 10 Advantages of Managed Email API

Exiting a job gracefully is an art, and writing a resignation email is often the first step in this process. Here are 19 resignation email templates designed to help you make a smooth exit.

1. The Polite Resignation

Subject: Resignation Notice

Dear [Manager’s Name],

After careful consideration, I have decided to resign from my position at [Company Name]. My last day will be [Date].

I am grateful for the opportunities and experiences I have had here, and I appreciate your guidance and support.

Sincerely, [Your Name]

2. The Detailed Transition Plan

Subject: Resignation and Transition Plan

Dear [Manager’s Name],

I am writing to inform you of my decision to resign, effective [Date]. To ensure a smooth transition, I have prepared a detailed plan for my work handover.

Attached is my transition plan, outlining key tasks, deadlines, and responsible parties.

Thank you for the opportunities I have had at [Company Name].

Best regards, [Your Name]

【AOTsend Email API】：
AOTsend is a Transactional Email Service API Provider specializing in Managed Email Service. 99% Delivery, 98% Inbox Rate. $0.28 per 1000 Emails.
AOT means Always On Time for email delivery.

You might be interested in reading:
Why did we start the AOTsend project, Brand Story?
What is a Managed Email API, Any Special?
Best 25+ Email Marketing Platforms (Authority,Keywords&Traffic Comparison)
Best 24+ Email Marketing Service (Price, Pros&Cons Comparison)
Email APIs vs SMTP: How they Works, Any Difference?

3. The Appreciative Farewell

Subject: Farewell and Resignation

Dear [Manager’s Name],

I am resigning from my role at [Company Name], with my last day being [Date].

I want to express my gratitude for the support and opportunities I’ve received here. I have learned a lot and made valuable connections.

Thank you, [Your Name]

4. The Short and Sweet Resignation

Subject: Resignation Notice

Dear [Manager’s Name],

Please accept this as my formal resignation from [Company Name], effective [Date].

Thank you for the time I have spent here.

Best, [Your Name]

5. The Forward-Looking Resignation

Subject: Moving Forward – Resignation Notice

Dear [Manager’s Name],

After much deliberation, I have decided to resign to pursue other opportunities. My last day at [Company Name] will be [Date].

I am excited about my next adventure and grateful for the foundation [Company Name] has provided me.

Warm regards, [Your Name]

6-19. Additional Templates for Various Scenarios

Whether you’re seeking a new challenge, relocating, or simply moving on, each scenario requires a tailored resignation email. From the “Returning to School” template to the “Pursuing a New Career Path” one, our collection covers a wide range of situations.

Each template is designed for clarity, professionalism, and gratitude, ensuring your exit is as smooth as possible.

In conclusion, utilizing one of these 19 resignation email templates can help you craft a polite, professional, and grateful farewell message. Remember, exiting gracefully is not just about the email; it’s also about ensuring a smooth transition for your team and maintaining positive relationships.

By following these templates, you can ensure that your resignation is handled with class and consideration, leaving a lasting positive impression on your colleagues and superiors.

AOTsend adopts the decoupled architecture on email service design. Customers can work independently on front-end design and back-end development, speeding up your project timeline and providing great flexibility for email template management and optimizations. Check Top 10 Advantages of Managed Email API. 99% Delivery, 98% Inbox rate. $0.28 per 1000 emails. Start for free. Pay as you go.