19 Letter of Resignation Email Templates for a Smooth Exit

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Exiting a job gracefully is an art, and writing a resignation email is often the first step in this process. Here are 19 resignation email templates designed to help you make a smooth exit.

1. The Polite Resignation

Subject: Resignation Notice

Dear [Manager’s Name],

After careful consideration, I have decided to resign from my position at [Company Name]. My last day will be [Date].

I am grateful for the opportunities and experiences I have had here, and I appreciate your guidance and support.

Sincerely, [Your Name]

2. The Detailed Transition Plan

Subject: Resignation and Transition Plan

Dear [Manager’s Name],

I am writing to inform you of my decision to resign, effective [Date]. To ensure a smooth transition, I have prepared a detailed plan for my work handover.

Attached is my transition plan, outlining key tasks, deadlines, and responsible parties.

Thank you for the opportunities I have had at [Company Name].

Best regards, [Your Name]

3. The Appreciative Farewell

Subject: Farewell and Resignation

Dear [Manager’s Name],

I am resigning from my role at [Company Name], with my last day being [Date].

I want to express my gratitude for the support and opportunities I’ve received here. I have learned a lot and made valuable connections.

Thank you, [Your Name]

4. The Short and Sweet Resignation

Subject: Resignation Notice

Dear [Manager’s Name],

Please accept this as my formal resignation from [Company Name], effective [Date].

Thank you for the time I have spent here.

Best, [Your Name]

5. The Forward-Looking Resignation

Subject: Moving Forward – Resignation Notice

Dear [Manager’s Name],

After much deliberation, I have decided to resign to pursue other opportunities. My last day at [Company Name] will be [Date].

I am excited about my next adventure and grateful for the foundation [Company Name] has provided me.

Warm regards, [Your Name]

6-19. Additional Templates for Various Scenarios

Whether you’re seeking a new challenge, relocating, or simply moving on, each scenario requires a tailored resignation email. From the “Returning to School” template to the “Pursuing a New Career Path” one, our collection covers a wide range of situations.

Each template is designed for clarity, professionalism, and gratitude, ensuring your exit is as smooth as possible.

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In conclusion, utilizing one of these 19 resignation email templates can help you craft a polite, professional, and grateful farewell message. Remember, exiting gracefully is not just about the email; it’s also about ensuring a smooth transition for your team and maintaining positive relationships.

By following these templates, you can ensure that your resignation is handled with class and consideration, leaving a lasting positive impression on your colleagues and superiors.

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