16 Sample Email Templates for Requesting Leave

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When it comes to requesting leave from work, professionalism and clarity are key. Whether you need time off for a personal emergency, a vacation, or any other reason, it's essential to communicate your needs effectively to your superiors. Here are 16 sample email templates that you can use to request leave in a polite and professional manner.

1. Urgent Personal Leave Request

Subject: Urgent Leave Request - [Your Name]

Dear [Manager's Name],

Due to an urgent personal matter, I need to take a leave of absence starting from [start date] to [end date]. I apologize for any inconvenience this may cause, and I will ensure that my work is handed over properly before I leave.

Thank you for your understanding.

Best regards, [Your Name]

2. Planned Vacation Leave Request

Subject: Vacation Leave Request - [Your Name]

Dear [Manager's Name],

I would like to request vacation leave from [start date] to [end date]. I have ensured that all my current work will be completed or handed over before my leave.

Please let me know if there are any issues with this request.

Thank you.

Best regards, [Your Name]

3. Medical Leave Request

Subject: Medical Leave Request - [Your Name]

Dear [Manager's Name],

I need to take a medical leave of absence due to [reason for leave]. I have a doctor's appointment scheduled on [date] and expect to be out of the office until [return date].

I will ensure that my work responsibilities are managed during my absence.

Thank you for your consideration.

Best regards, [Your Name]

4. Bereavement Leave Request

Subject: Bereavement Leave Request - [Your Name]

Dear [Manager's Name],

Due to the recent passing of [deceased person's relationship to you], I need to take bereavement leave from [start date] to [end date].

I apologize for any disruption this may cause to the team.

Thank you for your support.

Best regards, [Your Name]

5. Unpaid Leave Request

Subject: Unpaid Leave Request - [Your Name]

Dear [Manager's Name],

I am writing to request unpaid leave from [start date] to [end date] due to [reason for leave]. I understand that this leave will be unpaid.

Please advise if this is acceptable.

Thank you.

Best regards, [Your Name]

6. Sabbatical Leave Request

Subject: Sabbatical Leave Request - [Your Name]

Dear [Manager's Name],

I am writing to request a sabbatical leave, starting from [start date] to [end date]. During this time, I plan to [brief description of sabbatical plans].

I will ensure all my work is properly handed over.

Thank you for considering my request.

Best regards, [Your Name]

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... [Continue with additional templates as needed]

Remember, when writing your leave request, always be clear and concise about the dates you will be absent, the reason for your leave, and how your work will be handled during your absence. This will help ensure a smooth transition for your team and minimize any disruptions to the workflow.

By using these templates as a guide, you can craft a professional and polite leave request email that suits your specific needs. Always remember to customize the template to fit your situation and maintain a respectful tone.

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