14 Polite "I Kindly Remind You" Email Templates
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In the fast-paced world of business and personal communication, emails play a pivotal role. Often, we need to gently remind others about upcoming events, deadlines, or requests. Here are 14 polite "I kindly remind you" email templates that you can customize to fit your needs.
1. Reminding About an Upcoming Meeting
Subject: Kind Reminder: Upcoming Meeting on [Date]
Dear [Recipient's Name],
I kindly remind you that we have a meeting scheduled for [Date] at [Time]. Please ensure you are available to discuss [Meeting Topic].
Looking forward to a productive session.
Best regards, [Your Name]
2. Reminding About a Pending Task
Subject: Gentle Reminder: Pending Task Completion
Dear [Recipient's Name],
I kindly remind you that the task regarding [Task Description] is due on [Deadline Date]. Please let me know if you need any assistance to complete it.
Thank you for your attention to this matter.
Best regards, [Your Name]
3. Reminding About a Payment Due
Subject: Polite Reminder: Payment Due on [Date]
Dear [Recipient's Name],
I kindly remind you that the payment for [Invoice Number] is due on [Date]. Please process the payment at your earliest convenience to avoid any late fees.
Thank you for your prompt attention.
Best regards, [Your Name]
4. Reminding About an Upcoming Event
Subject: Friendly Reminder: [Event Name] is Approaching
Dear [Recipient's Name],
I kindly remind you that [Event Name] is taking place on [Date]. We look forward to your presence and participation.
Please confirm your attendance at your earliest convenience.
Best regards, [Your Name]
5. Reminding About a Document Submission
Subject: Reminder: Document Submission Deadline is Approaching
Dear [Recipient's Name],
I kindly remind you that the deadline for submitting [Document Type] is [Deadline Date]. Please ensure you have all the required documents ready before the deadline.
Thank you for your cooperation.
Best regards, [Your Name]
6. Follow-Up After a Meeting
Subject: Follow-Up: Action Items from Our Meeting
Dear [Recipient's Name],
I kindly remind you of the action items discussed during our meeting on [Meeting Date]. Please let me know the progress on [Specific Action Item] at your earliest convenience.
Looking forward to your update.
Best regards, [Your Name]
7. Reminding About a Policy Change
Subject: Reminder: Policy Changes Effective from [Date]
Dear [Recipient's Name],
I kindly remind you that the new policy regarding [Policy Details] will be effective from [Date]. Please ensure you are familiar with the changes and adhere to them accordingly.
Thank you for your compliance.
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Best regards, [Your Name]
8. Reminding About a Training Session
Subject: Gentle Reminder: Training Session on [Date]
Dear [Recipient's Name],
I kindly remind you that the training session on [Training Topic] is scheduled for [Date] at [Time]. Please be punctual and prepared for an interactive session.
Looking forward to a fruitful training experience.
Best regards, [Your Name]
9. Reminding a Colleague About a Shared Responsibility
Subject: Reminder: Our Shared Responsibility for [Project/Task]
Dear [Recipient's Name],
I kindly remind you that we are jointly responsible for [Project/Task Description]. Please ensure you complete your part of the work by [Deadline Date] to avoid any delays.
Thank you for your collaboration.
Best regards, [Your Name]
10. Reminding a Supplier About a Delivery Deadline
Subject: Polite Reminder: Delivery Deadline for [Product/Service] is Approaching
Dear [Recipient's Name],
I kindly remind you that the delivery deadline for [Product/Service] is [Deadline Date]. Please ensure timely delivery to avoid any inconvenience.
Looking forward to a smooth transaction.
Best regards, [Your Name]
11. Follow-Up on a Previous Request
Subject: Follow-Up: Status of [Previous Request]
Dear [Recipient's Name],
I kindly remind you of my previous request regarding [Request Details]. Could you please provide
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