"7 Phrases to Use Instead of 'Gentle Reminder' in Professional Emails"

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When it comes to professional emails, choosing the right language is crucial. The phrase "gentle reminder" might sound polite, but it can often be replaced with more direct and professional alternatives. Here are seven phrases you can use instead of "gentle reminder" in your professional emails to sound more assertive and clear.

1. Friendly Follow-up

Using "friendly follow-up" as a subject line or in the body of your email conveys a sense of urgency without being too pushy. It suggests that you're simply checking in on the progress of a previous request or discussion, rather than issuing a reminder.

Example: "Just sending a friendly follow-up on our previous discussion about the project timeline."

2. Checking In

"Checking in" is a casual yet professional way to inquire about the status of something without sounding demanding. It implies that you're just touching base to see how things are progressing.

Example: "I'm checking in to see if there's any update on the report we discussed last week."

3. Status Update Request

Requesting a status update is a straightforward way to ask for information without using the word "reminder." It focuses on the need for current information rather than implying that someone has forgotten or delayed something.

Example: "Could you please provide a status update on the outstanding items from our last meeting?"

4. Progress Inquiry

Inquiring about progress is another polite yet effective way to get information without directly reminding someone of a task. It shows that you're interested in the advancement of a project or task.

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Example: "I'm writing to inquire about the progress of the marketing campaign we discussed. Could you share an update?"

5. Follow-up on Previous Discussion

Referencing a previous discussion in your email subject or body is a subtle way to jog someone's memory without being too forward. It suggests that you're continuing a conversation, not issuing a reminder.

Example: "This is a follow-up on our previous discussion about increasing social media engagement. Have there been any developments?"

6. Touching Base

"Touching base" is a neutral term that can be used to initiate contact without implying any urgency or criticism. It's a friendly way to reopen a conversation.

Example: "I'm just touching base to see how the new product launch is coming along."

7. Request for Update

Simply requesting an update is a direct and efficient way to communicate your need for information. It's clear and to the point, focusing on the information you need rather than any perceived delay.

Example: "Could you please provide an update on the status of the client project we discussed last month?"

Using these seven phrases instead of "gentle reminder" in your professional emails can help you sound more assertive and clear while maintaining a polite and professional tone. Remember to adapt your language to the specific context and relationship you have with the recipient to ensure effective communication.

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