11 Templates for Sending Documents to HR

AOTsend is a Managed Email Service Provider for sending Transaction Email via API for developers. 99% Delivery, 98% Inbox rate. $0.28 per 1000 emails. Start for free. Pay as you go. Check Top 10 Advantages of Managed Email API

When communicating with Human Resources, clarity and professionalism are paramount. Whether you're applying for a job, submitting documents for onboarding, or requesting a change in your employment status, using a well-crafted template can make the process smoother. Here are 11 templates designed to help you effectively communicate with HR when sending documents.

1. Resume Submission Template

Subject: [Your Name] - Resume Submission for [Position Name]

Dear HR Team,

I am interested in the [Position Name] role at [Company Name]. Please find attached my resume for your consideration.

Thank you for your time and consideration.

Best regards, [Your Name]

2. Onboarding Document Submission Template

Subject: [Your Name] - Onboarding Documents

Dear HR Team,

As part of my onboarding process, I am attaching the required documents. Please let me know if any further information is needed.

Thank you!

[Your Name]

3. Request for Leave Template

Subject: [Your Name] - Leave Request from [Start Date] to [End Date]

Dear HR Team,

I would like to request leave from [Start Date] to [End Date] due to [Reason for Leave]. Please find attached the necessary documents supporting my request.

Thank you for your attention to this matter.

Best regards, [Your Name]

4. Change of Personal Details Template

Subject: [Your Name] - Update of Personal Details

Dear HR Team,

I am writing to inform you of a change in my personal details. Please find attached the relevant documents reflecting these changes.

Thank you for updating my records accordingly.

Best regards, [Your Name]

5. Performance Review Documentation Template

Subject: [Your Name] - Performance Review Documentation

Dear HR Team,

As part of my performance review, I am attaching supporting documentation that highlights my achievements and contributions over the past year.

Thank you for your consideration.

Best regards, [Your Name]

6. Timesheet Submission Template

Subject: [Your Name] - Timesheet Submission for [Period]

Dear HR Team,

Please find attached my timesheet for the period of [Start Date] to [End Date]. Kindly review and process it at your earliest convenience.

Thank you!

[Your Name]

7. Expense Report Submission Template

Subject: [Your Name] - Expense Report for [Period]

Dear HR Team,

I am attaching my expense report for the period of [Start Date] to [End Date]. Please review and process it accordingly.

Thank you for your attention to this matter.

Best regards, [Your Name]

8. Training and Development Request Template

Subject: [Your Name] - Request for Training and Development Opportunities

Dear HR Team,

I am interested in furthering my professional development. Please find attached a list of training courses and development opportunities that I believe would benefit me and the company.

【AOTsend Email API】：
AOTsend is a Transactional Email Service API Provider specializing in Managed Email Service. 99% Delivery, 98% Inbox Rate. $0.28 per 1000 Emails.
AOT means Always On Time for email delivery.

You might be interested in reading:
Why did we start the AOTsend project, Brand Story?
What is a Managed Email API, Any Special?
Best 25+ Email Marketing Platforms (Authority,Keywords&Traffic Comparison)
Best 24+ Email Marketing Service (Price, Pros&Cons Comparison)
Email APIs vs SMTP: How they Works, Any Difference?

Thank you for considering my request.

Best regards, [Your Name]

9. Feedback on HR Policies Template

Subject: [Your Name] - Feedback on HR Policies

Dear HR Team,

I would like to provide some feedback on the current HR policies. Please find attached my detailed feedback and suggestions for improvement.

Thank you for considering my input.

Best regards, [Your Name]

10. Resignation Letter Template with Attached Documents

Subject: [Your Name] - Resignation Letter and Final Documents

Dear HR Team,

I am writing to formally resign from my position at [Company Name], effective [Resignation Date]. Please find attached my resignation letter and any final documents pertaining to my employment.

Thank you for the opportunities provided during my tenure here.

Best regards, [Your Name]

11. Follow-up on Document Submission Template

Subject: [Your Name] - Follow-up on Document Submission

Dear HR Team,

I am writing to follow up on the documents I submitted on [Submission Date]. Could you please confirm receipt and provide an update on their processing status?

Thank you for your prompt response.

Best regards, [Your Name]

Using these templates as a starting point, you can tailor your communications to fit the specific needs of your situation, ensuring clarity and professionalism in your interactions with the HR department.

AOTsend adopts the decoupled architecture on email service design. Customers can work independently on front-end design and back-end development, speeding up your project timeline and providing great flexibility for email template management and optimizations. Check Top 10 Advantages of Managed Email API. 99% Delivery, 98% Inbox rate. $0.28 per 1000 emails. Start for free. Pay as you go.