Top 12 Collection Email Templates for Past Due Invoices

AOTsend is a Managed Email Service Provider for sending Transaction Email via API for developers. 99% Delivery, 98% Inbox rate. $0.28 per 1000 emails. Start for free. Pay as you go. Check Top 10 Advantages of Managed Email API

When it comes to managing past-due invoices, effective communication is key. Email templates can significantly streamline the process of reaching out to clients and ensure a consistent and professional approach. Here are the top 12 collection email templates for past-due invoices that you can customize to fit your needs.

1. Friendly Reminder Email Template

Subject: Friendly Reminder: Invoice #[Invoice Number] Past Due

Body: This is a friendly reminder that invoice #[Invoice Number] with a total of [Amount] is now past due. We would appreciate prompt payment to maintain our business relationship. Thank you for your attention to this matter.

2. First Notice Email Template

Subject: First Notice: Invoice #[Invoice Number] Overdue

Body: We have noticed that invoice #[Invoice Number] for [Amount] is now overdue. Kindly arrange for payment at your earliest convenience to avoid any further delays or penalties. Thank you for your prompt attention.

3. Follow-Up Email Template

Subject: Follow-Up: Invoice #[Invoice Number] Still Past Due

Body: This is a follow-up email regarding the overdue invoice #[Invoice Number]. We urge you to please prioritize this payment to avoid any inconvenience. Your prompt action would be highly appreciated.

4. Urgent Reminder Email Template

Subject: Urgent Reminder: Invoice #[Invoice Number] Past Due

Body: We kindly request your urgent attention to the past-due invoice #[Invoice Number]. Please make the payment as soon as possible to avoid any escalation in this matter. Thank you for your cooperation.

【AOTsend Email API】：
AOTsend is a Transactional Email Service API Provider specializing in Managed Email Service. 99% Delivery, 98% Inbox Rate. $0.28 per 1000 Emails.
AOT means Always On Time for email delivery.

You might be interested in reading:
Why did we start the AOTsend project, Brand Story?
What is a Managed Email API, Any Special?
Best 25+ Email Marketing Platforms (Authority,Keywords&Traffic Comparison)
Best 24+ Email Marketing Service (Price, Pros&Cons Comparison)
Email APIs vs SMTP: How they Works, Any Difference?

5. Payment Status Update Email Template

Subject: Payment Status Update: Invoice #[Invoice Number]

Body: We would like to update you on the payment status of invoice #[Invoice Number]. The invoice remains unpaid and is now past due. We request your immediate action to resolve this matter.

6. Late Payment Notice Email Template

Subject: Late Payment Notice: Invoice #[Invoice Number]

Body: This is a notice regarding the late payment of invoice #[Invoice Number]. Please note that this invoice is now overdue and requires your immediate attention. Thank you for addressing this matter promptly.

7. Payment Reminder with Penalty Info Email Template

Subject: Payment Reminder: Invoice #[Invoice Number] with Penalty Info

Body: This email serves as a reminder that invoice #[Invoice Number] is past due, and failure to make timely payments may result in penalties. We strongly advise you to make the payment without further delay.

8. Overdue Invoice Notice with Consequences Email Template

Subject: Overdue Invoice Notice: Invoice #[Invoice Number] and Possible Consequences

Body: Please be advised that invoice #[Invoice Number] is now overdue, and failure to settle this invoice promptly may lead to additional charges or legal action. We urge you to take immediate action.

9. Final Reminder Before Escalation Email Template

Subject: Final Reminder: Invoice #[Invoice Number] Before Escalation

Body: This is a final reminder regarding the overdue invoice #[Invoice Number]. If payment is not received soon, we will have to escalate this matter further. We strongly recommend avoiding any such action by making the payment immediately.

10. Escalation Warning Email Template

Subject: Escalation Warning: Invoice #[Invoice Number] Past Due

Body: Due to the continued overdue status of invoice #[Invoice Number], we are considering escalating this matter. To avoid any adverse action, please settle the invoice at your earliest convenience.

11. Pre-Legal Action Notice Email Template

Subject: Pre-Legal Action Notice: Invoice #[Invoice Number]

Body: Please be advised that due to the persistent overdue status of invoice #[Invoice Number], we are considering legal action. We strongly urge you to resolve this matter before it reaches that point.

12. Legal Action Notice Email Template

Subject: Legal Action Notice: Invoice #[Invoice Number] Past Due

Body: Regrettably, invoice #[Invoice Number] remains unpaid, and we are now proceeding with legal action. We strongly recommend settling the invoice to avoid any further complications or costs.

Utilizing these email templates can help streamline your collection process, ensuring a consistent and effective approach when dealing with past-due invoices. Remember to customize the templates to fit your specific needs and maintain a professional tone while clearly communicating the urgency of the matter.

AOTsend adopts the decoupled architecture on email service design. Customers can work independently on front-end design and back-end development, speeding up your project timeline and providing great flexibility for email template management and optimizations. Check Top 10 Advantages of Managed Email API. 99% Delivery, 98% Inbox rate. $0.28 per 1000 emails. Start for free. Pay as you go.