10 Sample Resignation Acceptance Emails from HR

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When an employee decides to part ways with your organization, it's crucial to handle the resignation process professionally and with empathy. As an HR professional, crafting a resignation acceptance email is an art that balances formality with compassion. Here are 10 sample emails that demonstrate how to gracefully accept an employee's resignation.

1. The Standard Acceptance

Subject: Resignation Acceptance - [Employee Name]

Dear [Employee Name],

We have received your resignation letter, and we regret to see you leave our team. We appreciate your contributions to the company and wish you the best in your future endeavors. Please know that we will miss your dedication and enthusiasm.

Thank you for your service, and we wish you all the best.

Best regards, [Your Name] HR Department

2. Expressing Gratitude

Subject: Thank You and Farewell, [Employee Name]

Dear [Employee Name],

Thank you for your hard work and dedication during your time here. Your resignation has been accepted, and we want to express our gratitude for your contributions. We wish you every success in your new role.

Best of luck, [Your Name] HR Department

3. Offering Support

Subject: Resignation Accepted - Our Doors Are Always Open

Dear [Employee Name],

We have accepted your resignation and understand your decision to pursue new opportunities. Please know that we value your time here and are always here to support you. If you need any assistance in the future, don't hesitate to reach out.

Wishing you the best, [Your Name] HR Department

4. Acknowledging Growth

Subject: Acknowledging Your Growth and Resignation

Dear [Employee Name],

We have received and accepted your resignation. It has been a pleasure watching you grow professionally during your time here. We are confident that you will achieve even greater successes in your new role. Congratulations and best wishes!

Sincerely, [Your Name] HR Department

5. Encouraging Future Collaboration

Subject: Resignation Accepted - Looking Forward to Future Collaborations

Dear [Employee Name],

We have accepted your resignation and look forward to seeing your future accomplishments. Our doors remain open for any potential collaborations. Thank you for your time here, and we wish you the best.

Warm regards, [Your Name] HR Department

6. Highlighting Achievements

Subject: Celebrating Your Achievements and Farewell

Dear [Employee Name],

As we accept your resignation, we want to highlight your numerous achievements during your tenure. Your dedication and hard work have left a lasting impact on our organization. Thank you, and we wish you continued success.

Best wishes, [Your Name] HR Department

7. The Formal Farewell

Subject: Formal Farewell and Resignation Acceptance

Dear [Employee Name],

We have formally accepted your resignation and would like to express our appreciation for your service. Your professionalism and commitment are commendable. We wish you a bright future ahead.

Sincerely, [Your Name] HR Department

8. Expressing Goodwill

Subject: Resignation Accepted with Goodwill

Dear [Employee Name],

We have received and accepted your resignation. It's been a pleasure having you as part of our team. We extend our goodwill and best wishes for your future. May your journey ahead be filled with success and happiness.

Warm regards, [Your Name] HR Department

9. The Appreciative Farewell

Subject: Appreciative Farewell - Resignation Accepted

Dear [Employee Name],

As we accept your resignation, we want to express our deep appreciation for your contributions to the team. Your efforts have been invaluable. We wish you all the best in your new adventure.

Thank you and farewell, [Your Name] HR Department

10. Looking Forward

Subject: Resignation Accepted - Looking Forward to Your Future

Dear [Employee Name],

We have accepted your resignation and are looking forward to seeing the amazing things you will accomplish in your new role. Thank you for your contributions here, and we wish you every success.

Congratulations and best wishes, [Your Name] HR Department

In conclusion, handling an employee's resignation with professionalism and empathy is crucial. These sample emails provide a guide for HR professionals to gracefully accept resignations while maintaining positive relationships with departing employees.

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