8 Outstanding Invoice Email Templates for Effective Follow-Up

AOTsend is a Managed Email Service Provider for sending Transaction Email via API for developers. 99% Delivery, 98% Inbox rate. $0.28 per 1000 emails. Start for free. Pay as you go. Check Top 10 Advantages of Managed Email API

When it comes to managing invoices, effective communication is key. Following up on invoices can be a tricky task, but with the right email templates, you can streamline the process and improve your chances of getting paid promptly. Here are 8 outstanding invoice email templates designed for effective follow-up.

1. Initial Invoice Email Template

Subject: New Invoice [Invoice Number] for [Your Services/Products]

【AOTsend Email API】：
AOTsend is a Transactional Email Service API Provider specializing in Managed Email Service. 99% Delivery, 98% Inbox Rate. $0.28 per 1000 Emails.
AOT means Always On Time for email delivery.

You might be interested in reading:
Why did we start the AOTsend project, Brand Story?
What is a Managed Email API, Any Special?
Best 25+ Email Marketing Platforms (Authority,Keywords&Traffic Comparison)
Best 24+ Email Marketing Service (Price, Pros&Cons Comparison)
Email APIs vs SMTP: How they Works, Any Difference?

Dear [Client Name],

I hope this email finds you well. I am writing to inform you that we have issued a new invoice for our recent collaboration. You can find the invoice attached to this email, labeled as [Invoice Number].

The invoice covers the [services/products] provided by [Your Company Name] and is due on [Payment Deadline]. Please review the invoice and make the payment by the specified date.

If you have any questions or concerns regarding the invoice, please do not hesitate to contact us. We appreciate your prompt attention to this matter.

Thank you for your business.

Best regards, [Your Name]

2. First Follow-Up Email Template

Subject: Reminder: Invoice [Invoice Number] Payment Due on [Payment Deadline]

Dear [Client Name],

This is a friendly reminder that the payment for Invoice [Invoice Number] is due on [Payment Deadline]. Please ensure that the payment is made before or on the due date to avoid any late fees or penalties.

If you have already made the payment, please disregard this email. However, if you need any assistance or have questions about the invoice, we are here to help.

Thank you for your attention to this matter. We value your business and look forward to continuing our successful partnership.

Best regards, [Your Name]

3. Second Follow-Up Email Template

[Repeat the pattern for subsequent follow-ups, increasing the urgency and offering assistance while maintaining a professional and courteous tone.]

4. Third Follow-Up Email Template

5. Final Follow-Up Email Template Before Escalation

6. Escalation Email Template to Management or Accounts Department

7. Resolution and Payment Confirmation Email Template

8. Thank You and Future Business Email Template

Using these 8 outstanding invoice email templates for effective follow-up will help you stay on top of your invoices, improve communication with clients, and ultimately, enhance your chances of timely payments. Remember to customize each template to fit your specific situation and maintain a professional yet friendly tone. By doing so, you'll not only improve your cash flow but also foster stronger relationships with your clients.

AOTsend adopts the decoupled architecture on email service design. Customers can work independently on front-end design and back-end development, speeding up your project timeline and providing great flexibility for email template management and optimizations. Check Top 10 Advantages of Managed Email API. 99% Delivery, 98% Inbox rate. $0.28 per 1000 emails. Start for free. Pay as you go.